Admissions Coordinator - Full Time


This position serves as the facility Admissions Coordinator and is responsible for conversion of referrals into actual admissions by managing all referrals from the time of referral to the time of actual admission.

  • Effectively converts appropriate inpatient referrals into admissions within timeframes identified by referral sources
  • Ensures that insurance verifications are completed for potential inpatient admissions to the facility
  • Establishes and maintains effective working relationships with referral sources
  • Completes Intake Form accurately and completely, obtaining all pertinent financial and personal information on all referrals
  • Completes benefits explanation documentation for patient and/or family
  • Assures timely completion of screening for all referrals and relays timeframes to referral source and all related parties throughout the admissions process
  • Obtains and documents clinical and financial acceptance from appropriate administrative staff for all referrals within established time frames and communicates to referral source and all related parties
  • Secures a rate from CEO or designee, if necessary, for commercial payors and facilitates care plan and/or additional communication from facility case manager to payor as necessary
  • Coordinates all incoming transfers
  • Documents all interactions by date and time relative to each referral
  • Completes and submits daily and monthly logs and reports
  • Enters data into patient accounting system as needed
  • Attends all scheduled marketing meetings
  • Provides monthly referral, admission, and discharge tracking reports to CEO and members of the marketing team
  • Markets facility programs and services to potential referral sources and conducts tours of the facility to potential referral sources and family members
  • Participates in daily flash meetings with CEO and/or key department managers or their designee to discuss referral activities
  • Updates daily referral activity and faxes intake board to CEO and/or designees per protocol
  • Documents all conversations and completes intake checklist for each referral
  • Demonstrates knowledge and awareness of licensing regulations and third-party payor information
  • Performs above duties/responsibilities in both the inpatient setting and outpatient clinic setting
  • Supports the Business office with charge entry as needed
  • Supports Human Resources with scanning new hires into Common Source, making new hire packets, and filing loose documentation as needed
  • Performs other duties as assigned
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Job Requirements


  • Experience in case management and insurance verification preferred
  • Strong background in healthcare with knowledge of Medicare, Medicaid, and commercial insurance preferred
  • Microsoft efficient
  • Medical terminology and demonstrated organizational skills necessary

Education Required

  • High school diploma or equivalent coursework
  • Some college coursework preferred